Weekline

For owners of 3–5 cafés, bakeries & takeaways

See how all your cafés did last week, in one email.

Your sales sit in the till and your staff costs sit in the rota or payroll system, so someone loses an hour every week stitching them together. Weekline does that for you and sends one clear branch comparison every Monday morning.

Request a pilot See a sample report

Free one-week sample from your own figures. Branch totals only — no staff names or payslips.

Demo reportFictional business & figures
Weekline · Weekly branch reportMon 07:00

Northbrook Coffee Co.

Week ending Sunday 8 November 2026

This week

  • Station spent £40 on staff for every £100 of sales, compared with £30 across the other two branches.
  • Station’s sales fell 12% (£6,850 → £6,030) while staff hours stayed flat (196 → 198).
  • Group sales were £23,320, down 2.8% on the previous week, with staff costs at 32.6% of sales.

Branch comparison

BranchSalesvs last weekStaff costper £100 sales
Station
Needs a look		 £6,030down 12% vs last week £40£2,412 staff · 40.0%
Market Square £9,840up 3% vs last week £30£2,952 staff · 30.0%
Harbour £7,450down 2% vs last week £30£2,235 staff · 30.0%
Group £23,320down 3% vs last week 32.6%£7,599 staff

What lands in your inbox

Every branch on one screen, with the one that needs a look marked.

Sales, staff costs and the change on last week for each location, plus two or three plain observations. It’s built for a phone, so you can read it before the first coffee of the day.

Station spent £40 on staff for every £100 of sales, compared with £30 across the other two branches.Demo observation from the fictional Northbrook Coffee Co. report
  • Staff cost is shown as pounds spent on staff for every £100 of sales, so it’s easy to compare.
  • The group figure is total staff cost ÷ total sales, not an average of percentages.
  • Missing figures are flagged at the top, never quietly counted as zero.
Demo · branch comparisonFictional
Demo branch comparison, week ending 8 November 2026 against the week before
BranchSalesthis week / lastStaff costthis weekPer £100of sales
Station£6,030£6,850£2,412+1%£40was £35
Market Square£9,840£9,520£2,952+2%£30was £31
Harbour£7,450£7,610£2,235+1%£30was £29
Group£23,320−2.8%£7,59932.6%

Week ending 8 Nov 2026 vs 1 Nov 2026. Station’s sales fell 12% while its staff hours stayed at about 198.

How it works

You keep using your till and rota. We do the joining up.

  1. Share your usual exports

    Send the weekly sales export from your till and the staff cost export from your rota or payroll system — the same files you already pull. One combined spreadsheet works too.

  2. We match them by branch

    We set up your branch names once, so “Station Rd” in one system and “Station” in another count as the same place. Anything we don’t recognise is flagged, not guessed.

  3. The report arrives on Monday

    A short email with the week’s figures, the change on last week and the branch worth asking about. Past reports stay in your private account.

When you upload

Most groups start by uploading two CSV files in their private Weekline account each Monday, or typing the branch totals into a short form. It takes about two minutes, and you’ll see exactly what was recognised before anything is used.

When you don’t need to

If your till or payroll system can email or save a scheduled export in the same format every week, we can set things up so those files are collected for you. We’ll check this together during setup — it depends on your systems.

Who it’s for

Small café groups who already make this spreadsheet.

If you, a manager or your bookkeeper spends Monday morning copying numbers from two systems into one sheet, Weekline takes that job over. The best fit is a group of three to five sites that already compares branches and wants the same view without the copying.

Bring the report you already make. We’ll match it first, then make it quicker to read.

Questions the Monday email helps you answer

  • Which branch should I call about a quiet week?Sales change by branch, against the week before.
  • Where have staff costs crept up?Staff cost per £100 of sales, side by side.
  • Did the rota keep pace with trade?Sales against staff hours, when your rota system provides them.
  • Is the group on track overall?Group totals worked out properly, with partial weeks clearly labelled.

Pilot offer

Start with one free sample week from your own figures.

If it saves you time, we agree a short paid pilot. If it doesn’t, you’ve lost nothing and keep the sample.

What you’ll receive

  • One Monday email covering up to five branches
  • Setup matched to your branch names and file formats
  • A private account with past reports
  • A one-week sample before you commit

What you provide

  • Your branch names
  • One week’s sales export and staffing export (or one combined sheet)
  • Whether sales are gross or net, and staff costs actual or planned
  • Who should receive the email

What happens next

  1. We reply within one working day to arrange a 20-minute call
  2. You share one week of exports
  3. You receive the sample report, usually within three working days
  4. If it’s useful, we agree scope and price for a pilot
Request a pilotTry the demo first

Questions

Frequently asked

What data do you need?

Weekly totals for each branch: sales, and either staff cost, staff hours, or both. Daily totals are fine too — we add them up into Monday-to-Sunday weeks. That’s all.

How do uploads work?

You sign in to your private Weekline account, pick the week, and choose your sales and staffing CSV files (or type the branch totals). We show you a preview of every branch and figure we recognised before anything is saved. Files are capped at 1 MB, and we provide templates if your system’s export needs a little reshaping.

What happens if figures are missing?

The report still goes out, with a clear warning at the top naming the branch and the missing figure. A missing branch is left out of group totals and labelled as partial — it’s never treated as a £0 week. If a branch genuinely took nothing, enter 0 and we’ll show it as a confirmed zero.

Do you need staff names or payslips?

No. We only use branch-level totals. Please don’t send staff names, individual pay, bank details or customer records — if a file contains them, ask us and we’ll help you export a totals-only version.

How many branches can you cover?

The pilot covers up to five branches in one weekly report. If you run more, mention it in your request and we’ll talk it through.

Which tills and rota systems do you support?

Any system that can export a CSV or spreadsheet. During setup we map your export’s column names once, so you can keep downloading the file you already use.

Who can see our figures?

Only the people you choose to give accounts to, and us for preparing the report. Each business’s data is kept separate, and we delete uploaded files after 30 days while keeping the branch totals needed for comparisons. See the privacy notice.

Request a pilot

Tell us about your branches.

We’ll reply within one working day to arrange a short call and your free sample week.

  • No payment details needed
  • No obligation after the sample
  • Branch totals only — no staff or customer data

Request your free sample week

Email us with your name, business name, number of locations and the tools you use. We reply within one working day.

Request a pilot by email

Or write to weekline.reports@gmail.com · 07704 354789

We only use your details to reply about the pilot. Privacy notice.