Privacy notice
How Weekline handles your data
Last updated 9 Nov 2026.
Who we are
Weekline is run by Ethan O'Brien trading as Weekline. Contact: weekline.reports@gmail.com. For UK data protection law, we are the controller of the contact details you give us, and a processor of the business figures you send us to prepare your reports.
What we collect
- Pilot requests: your name, business email, business name, number of locations and any note about the tools you use.
- Account details: the email address and password (stored only as a secure hash) of each person with a Weekline login, and the email addresses that receive reports.
- Branch figures: weekly or daily totals per branch — sales, staff cost and staff hours — and the files you upload containing them.
- Technical records: a sign-in cookie, and logs of uploads, report sends and delivery errors.
What we don’t want
We don’t need staff names, individual pay, payslips, bank details or customer records. Please remove them before uploading. If a file arrives containing them, we will delete it and ask for a totals-only export.
Why we use it
- To reply to your pilot request (legitimate interests).
- To prepare and send your weekly report and show past reports in your account (to perform our contract with you).
- To keep the service secure and fix delivery problems (legitimate interests).
Reports are produced by fixed calculation rules. We don’t use your figures to train AI models, and we don’t sell or share them for marketing.
Who else handles it
Our website is hosted by Cloudflare, and we use Google (Gmail) for email. When the private customer service launches, we will list its hosting and email delivery providers here before any of your figures are uploaded to it. We only use providers that protect data to UK GDPR standards.
How long we keep it
- Uploaded files: deleted after 30 days. The branch totals taken from them are kept so reports can compare weeks.
- Branch totals and past reports: kept while you use the service, and deleted within 90 days of the service ending unless you ask us to delete them sooner.
- Copies of sent emails in our records: deleted after 90 days.
- Pilot requests that don’t go ahead: deleted after 12 months.
Security
Each business’s data is kept separate and every page checks that the signed-in person belongs to that business. Connections are encrypted (HTTPS) once the service is live, passwords are hashed, and only the people you approve get logins.
Your rights
You can ask to see, correct, export or delete your data by emailing weekline.reports@gmail.com. You can also complain to the Information Commissioner’s Office (ico.org.uk).